> ## Documentation Index
> Fetch the complete documentation index at: https://docs.intelligence-management-platform.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Transcripts overview

> Upload audio or record a meeting to get a speaker-labeled transcript you can save and use in chats.

export const RightsCallout = ({right, flags}) => <Info>
    Who sees this: requires {right === "none" ? "no special rights — available to every signed-in user" : `the ${right} right (or super admin)`}.
    {flags && flags !== "none" ? ` Only visible when the server enables ${flags}.` : ""}
  </Info>;

<RightsCallout right="none" flags="Transcripts (a transcription backend or meeting bots must be configured)" />

## What transcripts do

The Transcripts page ("Turn audio into speaker-labeled transcripts you can use in chats and projects.") lets you create diarized transcripts in two ways:

* **Upload audio** — upload an mp3, wav, m4a, mp4, or mpeg file and run it through a WhisperX transcription pipeline with pyannote speaker diarization.
* **Record a meeting** — send a bot to a Zoom, Google Meet, or Teams URL, record the session, and receive an async transcript when the meeting ends.

Each transcript goes through a review step where you name the speakers and confirm the text before saving it to Knowledge.

<Note>
  Both flows are feature-gated. **Upload audio** requires a Whisper transcription backend configured by your administrator. **Record a meeting** requires a meeting bot integration. If only one is configured, you see only that flow. If neither is configured, the Transcripts page is not available.
</Note>

## The transcripts page

Open **Transcripts** from the app sidebar. The page is organized into three groups:

| Group            | What it shows                                                                                  |
| ---------------- | ---------------------------------------------------------------------------------------------- |
| **Needs review** | Transcripts that finished processing and are waiting for you to name speakers and save.        |
| **Processing**   | Jobs currently queued or transcribing. If any failed, the heading reads "Processing & failed". |
| **Saved**        | Transcripts you have already reviewed and saved to Knowledge.                                  |

Use the **Search transcripts…** field to filter across all three groups by title.

## Upload audio

<Steps>
  <Step title="Open the composer">
    Click **New transcription** on the Transcripts page. If both audio upload and meeting recording are enabled, select **Upload audio** from the mode toggle.
  </Step>

  <Step title="Choose your file">
    Drag a file onto the drop zone or click to browse. Accepted formats: mp3, wav, m4a, mp4, mpeg.
  </Step>

  <Step title="Set options">
    * **Title** — give the transcript a name (defaults to the filename).
    * **Language** — choose a language or leave on **Auto-detect language**.
    * **Speakers** — enter the number of speakers or leave on **Auto-detect speakers**.
    * **Project** — optionally attach the transcript to a project.
    * **Sharing** — set who can see the saved transcript (Private, shared with specific users, or shared with roles).
  </Step>

  <Step title="Start">
    Click **Start**. The status row appears in the **Processing** group ("Uploading…" then "Transcribing `{length}` of audio…"). When processing finishes, the row moves to **Needs review**.
  </Step>
</Steps>

## WhisperX diarization

The transcription pipeline uses WhisperX with pyannote speaker diarization. The output is a set of time-stamped segments, each labelled with an auto-generated speaker label such as `SPEAKER_00` or `SPEAKER_01`. You rename these labels in the review step.

## Monthly recording usage

When a meeting bot integration is configured and a monthly recording-time cap is set, IMP shows a usage bar: **Recording time this month** with the format "`{used}` of `{limit}` used (`{percent}`%)". When the cap is reached, the bar shows "Monthly recording limit reached — new meeting recordings are blocked until next month." Whisper audio uploads are not counted against this cap.

## Transcript library

Saved transcripts also appear in the transcript library at **Data → Transcriptions** (`/data/transcriptions`). The **Transcript library** link in the Saved group header takes you there directly. Re-opening a saved transcript from the Transcripts page lets you rename speakers; saving updates the existing library item.

## Next steps

<Columns cols={2}>
  <Card title="Record a meeting" icon="video" href="/user-guide/transcripts/recording-meetings">
    Send a bot to join and record a live meeting.
  </Card>

  <Card title="Review and save" icon="check-square" href="/user-guide/transcripts/reviewing-and-saving">
    Name speakers, follow the audio timeline, and save to Knowledge.
  </Card>
</Columns>