How meeting recording works
When you record a meeting, a bot joins the call at the meeting URL you provide. It records the audio and, once the meeting ends, the recording flows through the same transcription and review pipeline as an uploaded audio file: the transcript lands in Needs review, you name the speakers, and then save it to Knowledge.Meeting recording requires a meeting bot integration configured by your administrator. If it is not configured, the Record a meeting mode is not available.
Start recording
1
Open the composer
Click New transcription on the Transcripts page. If both audio upload and meeting recording are enabled, select Record a meeting from the mode toggle.
2
Paste the meeting URL
Type or paste the meeting URL into Meeting URL (placeholder: “https://… (Zoom, Meet, Teams)”). The URL must be a public or shareable link for the bot to be able to join.
3
Name the bot (optional)
Bot name sets the display name participants see in the meeting. The default is “IMP Notetaker”.
4
Set when to join
Under When to join, choose:
- Join now — the bot joins immediately after you click Start recording.
- Schedule — pick a date and time under Join at. The bot joins at that time.
5
Notify participants (optional)
Check Notify participants in chat that the meeting is recorded if you want the bot to send a message in the meeting chat when it joins.
6
Add post-processing prompts (optional)
Under Post-processing, add one or more
{prompt, agent} pairs. Each prompt runs automatically on the transcript as soon as it is ready. Click Add prompt, choose a prompt from the library, and select an agent to run it.You can add as many pairs as you need; each runs independently.7
Start
Click Start recording. A status row appears: if the bot joins immediately, it shows “In the meeting…”. When the meeting ends and processing finishes, the row moves to Needs review (or, if you scheduled a join time, it waits until then).
During the meeting
The row in the Processing group shows “In the meeting…” while the bot is active. You can leave the Transcripts page and return later — the job persists.Post-processing
If you added post-processing prompts, IMP runs them automatically when the transcript is ready — before or after you open the review sheet. Results appear in the Post-processing section of the review sheet. You can re-run any individual prompt from there using Re-run.After the meeting
When recording and transcription finish, the row moves to Needs review. Open it to review and save the transcript. See Reviewing and saving for the full review flow. Audio preview is not available for meeting recordings — only the transcript text and speaker segments are shown in the review sheet.Next steps
Review and save
Name speakers and save the transcript to Knowledge.
Transcripts overview
Upload audio or view the full transcript queue.